Pricing intelligence for contractors
Stop guessing the number.
Start deriving it.
Kalibrate builds a price book from your own supplier invoices, then prices every job off it — so quotes can go out the same day, and every figure on them is one you can defend.
- Cabinet boxes + doors$7,480
- Quartz counter, 32 sq ft$3,040
- Plumbing rough-in + fixtures$1,890
- Electrical, 6 circuits$1,420
- Tile + setting materials$980
- Labour, 53 hrs$3,604
You already know where the margin goes.
- You quote at 9pm, after a full day on site, when you are least sharp.
- You round up because finding the real cost takes an hour you do not have.
- The job you wanted goes to whoever answered first.
- Open last year’s spreadsheet
- Hunt for what the cabinets cost last time
- Add 15% because prices moved, probably
- Round up so you don’t get burned
- Send it tomorrow. Maybe.
- Pick the work on your phone
- Rates come from your own invoices
- Your margin, already in the price
- Every line shown and sourced
- Sent before you get to the truck
How it works
Three steps.
Send what you already have
Supplier invoices, past quotes, receipts — a folder, a shoebox, a pile of photos. We build your price book out of what you actually paid, not a generic catalogue.
Quote from your own numbers
Pick the work. Kalibrate prices it from your real costs and your margin, and shows every line behind the total — so you can defend the number in front of the client.
Send it before you leave
A clean, branded quote goes out from your phone while you are still on site. No spreadsheet, no evening rebuild, no “I’ll get that over to you this week”.
Try it
Any trade. Any job. Same answer.
The price book is built from your invoices, so it is not tied to a trade or a job type — it prices whatever you sell. Pick one and watch the total come apart into the lines behind it.
- Cabinet boxes + doors$7,480
- Quartz counter, 32 sq ft$3,040
- Plumbing rough-in + fixtures$1,890
- Electrical, 6 circuits$1,420
- Tile + setting materials$980
- Labour, 53 hrs$3,604
Six examples shown. If you quote it, it can be priced this way — the question is what you buy and how you mark it up, not what trade you are in.
What comes out
One book. Every quote.
We build the price book once, from your invoices. Every quote after that is drawn from it — which is why the numbers agree with each other and with what you actually pay.
- 2x4 SPF stud, 8ft9 invoices · up 4% in Feb$4.86 ea
- Quartz counter, installed4 invoices · steady$95.00 sq ft
- Shaker door + box6 invoices · up 7% in Jan$312.00 ea
- Porcelain tile, 12x2411 invoices · steady$6.40 sq ft
- Journeyman houryour rate · set by you$68.00 hr
Pricing
Founding cohort
We are onboarding a small first group of builders at founding rates. Setup and the price-book build are done for you — you are not entering data.
- Records ingestion included
- $200/mo, locked for 12 months
- Your own site and login
- Credits in full toward a Command Station later
- Records ingestion $750
- $300/mo
- Your own site and login
Payment plans over 12 months, no interest.
Also from Kaplex
Quoting is one instrument.
Kalibrate runs on its own. It is also the on-ramp to the rest of the panel — start here, add what you need, and nothing you have paid is wasted.
Beyond quoting
If the bottleneck isn’t quoting, we build for that too.
Quoting is the one most builders feel first. It is rarely the only one. Scheduling that lives in someone’s head, receipts in a glovebox, the same job details retyped into four places, a phone nobody can answer on a roof.
Kaplex builds custom software and automation around how a business already runs — not a template you bend yourself into. If that is the conversation you actually want, start there instead.
- 01Command stations — jobs, receipts, analytics in one place
- 02AI assistants that know your business, not the internet
- 03Automations that kill the retyping between systems
- 04Websites and intake that actually book work
Questions
My guy already does this in a spreadsheet.
Then you are most of the way there — you already know what your costs are, which is the hard part. What a spreadsheet will not do is update itself when your supplier raises prices, or stop you retyping the same assemblies for the hundredth time. If the spreadsheet is working and nobody dreads it, keep it.
I have been burned by software before.
Fair. Most of that is software sold to you and then left with you. This is set up for you — we do the ingestion and build the price book — and if it is not a fit on the walkthrough we will say so rather than sell you a seat. Your data exports out whenever you want it.
What happens when my supplier changes prices?
You send the new invoices and the price book updates from them, the same way it was built. That is the point of deriving prices from what you actually paid rather than from a catalogue — the catalogue is out of date the moment it is printed.
Do I have to change how I price my jobs?
No. Kalibrate learns the way you already price — your suppliers, your markups, your margins. It removes the arithmetic and the retyping, not your judgement.
What if my costs are all over the place?
That is the normal starting point, and it is exactly what the price book fixes. We build it from your real invoices, so the prices reflect what you actually paid rather than what a catalogue says things cost.
How long does setup take?
It depends on how much history you hand over. We do the ingestion and the price-book build for you — you are not spending your evenings entering data. We will give you a realistic date on the walkthrough rather than a number on a web page.
Is my pricing data private?
Your costs, margins and client list are yours. They are never pooled with other builders and never used to train anything. Reading your invoices uses a third-party AI service under an agreement that prohibits training on your data, and nothing is shared beyond what that processing requires.
What happens if I want to leave?
Your price book is your cost data and you can take it with you. Ask and we will get it to you in a standard spreadsheet format — no hostage-taking, no export fee.
Do I need to be technical?
No. If you can use your phone to send a photo, you can use this. Setup is done for you, and the walkthrough is a conversation, not a training course.
Can this grow into something bigger later?
Yes, and it is built to. Standalone Kalibrate gives you your own site and login. If you later want the full Command Station — jobs, receipts, analytics, an AI assistant — everything you paid for Kalibrate credits toward it.
Do I have to be near you?
No. We are based in Victoria, BC, and on Vancouver Island we can do the walkthrough and the handover in person — which most software cannot offer. Everywhere else it runs remotely: all we need is your invoice history, and the price book is built the same way. We are taking a small number of builders either way so each one is set up properly.
What is the walkthrough?
Fifteen minutes, on video or in person. You show us how you quote now, we show you Kalibrate on your kind of job, and you decide if it is worth going further. No pitch deck.
Fifteen minutes, and you will know.
Show us how you quote now. We will price one of your real jobs in front of you. If it is not a fit, we will say so on the call.
- 15 minYou walk us through a job you quoted recently
- LiveWe build that same quote in Kalibrate while you watch
- AfterYou decide. No deck, no follow-up sequence
Or email info@kaplexindustries.com — a real person reads it, not a ticket queue.